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Careers Take-off Associate


Reports to: TBD Posting Date: March 15, 2024
Salary: $57,000 – $65,000 Work Location: On-site
Job Type: Full-time Number of Open Positions: 1
Start Date: March/April 2024 Application Deadline: March 29, 2024
About Us:
Founded in 1963, Olympic International is Western Canada’s leading sales provider of HVAC equipment solutions. Headquartered in North Vancouver, we’ve grown from a manufacturer’s representative to the region’s foremost HVAC solutions provider, serving British Columbia and the Yukon. We specialize in meeting the HVAC equipment needs of building owners, mechanical contractors, engineering, procurement, and construction (EPC) firms. Whether it’s for industrial, commercial, or institutional applications, our extensive HVAC knowledge and technical expertise drive our commitment to excellence.
Role Overview:
The Take-Off Associate role serves as the entry-level position in our sales office and acts as the foundational training role for all other positions within the Company. This pivotal role involves two processes, Take-off and Estimating.


Take-off involves analyzing project requirements, performing precise material take-offs, managing the take-off email inbox for efficient task prioritization, and ensuring timely customer responses. The role also plays a key part in facilitating smooth project transitions, managing databases, and actively seeking process improvements, all contributing to enhanced project efficiency and customer satisfaction.


The estimating process is critical for ensuring accurate project cost estimation, ultimately enhancing our competitiveness and profitability. You will acquire a thorough understanding of our equipment offerings, employ specialized software for precise cost estimates, and verify supplier quotes for accuracy and competitiveness. Additionally, you will play a central role in maintaining cost transparency, analyzing project drawings, and serving as a primary point of contact and support for clients, vendors, and our Sales/Project Management teams.



The following is a list of the essential duties and responsibilities of this role. The tasks and time spent performing each task may vary as business needs require. Olympic International maintains the right to modify job duties and responsibilities at its discretion.  The range of specific responsibilities will include but not be limited to the following:
  • Manages the take-off email inbox to prioritize tasks efficiently, ensures timely responses to customer inquiries, and streamlines coordination with all involved parties.
  • Establishes work priorities, ensures procedures are followed, and carries out administrative activities.
  • Collects mechanical specifications, schedules, and project data, maintaining organized records of take-offs, estimates, and project-related documents.
  • Performs accurate mechanical take-offs from project drawings and specifications, precisely quantifying necessary materials and equipment while adhering to the product range.
  • Streamlines information and workflow effectively, manages various software and databases, including the job bid calendar and in-house software tools for accurate HVAC equipment cost estimation.
  • Collaborates with cross-functional teams, clients, and sub-contractors to gather project requirements, scope, and specifications, transforming them into quotes, cost and timing estimates, reports, and proposals.
  • Performs additional responsibilities as assigned.


Skills and Competencies:

  • Proven ability to multitask, stay organized, and manage multiple projects simultaneously with a focus on budget management, productivity, and meeting deadlines.
  • Proficient in the use of Microsoft Office, Business Central, Google Suite, and SharePoint.
  • Possesses superior organizational, communication, and project management skills.
  • Has a strong customer focus, thinks outside the box, and is capable of coordinating with clients and managing multiple responsibilities.
  • Applies analytical skills to break projects into tasks and sub-tasks, and pays attention to detail.
  • Is a self-starter and a quick learner, eager to develop their skills, willing to learn, open to coaching, and committed to continuous growth and improvement.
  • Exhibits meticulous attention to detail for precise material and equipment quantification.
  • Effective time management skills to meet project deadlines and maintain high customer satisfaction.
  • A basic understanding of HVAC systems and concepts is considered an asset.

Educational Requirements:

Education, Licenses and/or Certification, Experience Required
  • The ideal candidate will hold a bachelor’s degree or diploma in Engineering or a related field, or possess an equivalent qualification as a HVAC technologist.

What the right candidate(s) can expect from us:

At Olympic International, we prioritize your professional development, collaboration, and provide recognition for your contributions, creating a rewarding and energizing workplace. Your success is our success, and we look forward to supporting your career journey.

  • Health, Vision, and Dental Care
  • Paid Time Off
  • Yearly Physical Health Benefit
  • Training & Development, and Mentoring/Coaching
  • Wellness resources (such as standing desks, ping-pong table, on-site kitchen)
  • Company Events (such as BBQ, End of the Year Party etc.)
  • Business Casual Dress Code
How to Apply:
Olympic International is an equal-opportunity employer that values diversity, equity and inclusion. We encourage interest from individuals belonging to equity-seeking groups. We invite interested candidates to submit their resume and cover letter to: [email protected].


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Celebrating 60 Years
930 W 1st Street, Suite # 112
North Vancouver, BC V7P 3N4
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348 Harbour Ave
North Vancouver, BC V7J 2E9
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930 W 1st Street, Suite # 111
North Vancouver, BC V7P 3N4
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